15. GENERAL MEETINGS
| (a) |
A General Meeting of the Institute may be convened only at the instance
of the Executive Committee and shall be held at a place and on a date
and at a time determined by the Executive Committee. |
| (b) |
Twenty-one days' notice of a General Meeting, specifying the place,
date and time of the meeting and the business to be dealt with, shall
be sent by post or electronic mail to each member at his registered
postal or e-mail address. The accidental omission to give notice to
any member shall not invalidate the proceedings at any such meeting. |
| (c) |
The quorum at a General Meeting shall be 25 members of the Institute personally present or by proxy who are entitled to vote. Unless that quorum are personally present within 15 minutes of the time appointed for the meeting the meeting shall stand adjourned for the same time, at the same place and on the same day of the next week, and if such day be a public holiday, to the next business day thereafter. At an adjourned
meeting the members present shall form a quorum and shall have full
power to transact the business of the meeting, which could have
been transacted, had the meeting been held on the date for which
it was called. |
| (d) |
Every member of the Institute who is not in arrear in payment of his
annual subscription or any contribution or charge payable by him to
the Institute shall be entitled to be present in person or by proxy
at a General Meeting. Each such member shall have one vote. Proxies
in the form laid down by the Executive Committee shall be lodged at
the head office of the Institute not less than 48 hours before the
time of the meeting. |
| (e) |
Every motion proposed and seconded at a General Meeting of the Institute
shall, if so demanded at the meeting, be decided by a poll. A poll
demanded on the election of a chairman for a meeting or on the question
of adjournment shall be taken forthwith. A poll demanded on any other
question shall be taken at such time as the chairman of the meeting
directs. The demand for a poll shall not prevent the continuation
of a meeting for the transaction of any business other than the question
upon which the poll was demanded. |
| (f) |
A poll shall be taken in such manner as the chairman directs and the
result of the poll shall be deemed to be the resolution of the meeting.
Scrutineers not being proposers or seconders of the resolution shall
be elected to declare the result of the poll and their declaration,
which shall be announced by the chairman of the meeting, shall be
deemed to be the resolution of the meeting on the motion on which
the poll was demanded, and an entry to that effect in the minutes
of the proceedings shall be conclusive evidence of the result. |
| (g) |
An annual general meeting shall be held each year not later than four
months after the end of the previous financial year. The provisions
of (a) to (e) above in respect of a general meeting shall apply to
an annual general meeting. The business to be dealt with shall be
to receive, consider and approve the annual financial statements and
the annual report by the President on the state of affairs of the
Institute and the election of Executive Committee members. In addition
any business required to be dealt with at a general meeting may be
dealt with at an annual general meeting provided due and proper notice
is given. |
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